HR CONTROLLING

Compensation Planning software

FlexiEPM is an advanced HR controlling module that comprehensively supports compensation planning and personnel cost management.
With built-in mechanisms, you can easily prepare a complete compensation budget, plan company-wide or individual pay raises, and manage all elements of the remuneration process using intuitive templates tailored to your organization’s structure.

FlexiEPM also supports budgeting for all other pay components, offering both flexibility and precision. It’s a powerful solution that gives you full control over HR budgeting, ensuring accuracy and transparency in compensation and personnel costs.

Pay Raise Planning

FlexiEPM is a powerful tool for effective pay raise planning — a key element of HR budgeting and forecasting.

The system enables flexible creation of compensation models tailored to the organization’s structure, allowing both individual raises (linked to promotions or performance evaluations) and general increases defined by corporate pay grids.

FlexiEPM integrates compensation planning with reporting processes, ensuring automation and transparency at every stage. It supports your organization’s compensation strategy and seamlessly connects with workforce planning and overall personnel cost budgeting.

Formatka pracownika w systemie FlexiEPM: Spójny model planowania zatrudnienia, wynagrodzeń i kosztów osobowych
Employee planning sheet in FlexiEPM: a unified model for workforce, compensation, and personnel cost planning.
Przykład dashboard HR w systemie FlexiEPM
Example of an HR dashboard in FlexiEPM.

Bonus and reward planning

FlexiEPM provides precise forecasting and management of bonus and incentive costs. You can replicate your company’s compensation policies and plan bonuses for different periods — monthly, quarterly, or annual.

The system supports both accrual-based (for reserves) and cash-based (for payouts) recognition of bonuses, offering flexibility in financial reporting and control.

With preconfigured planning and calculation models, you can reflect the terms of quarterly or annual bonus schemes. Based on this data, the system automatically calculates each employee’s budgeted bonus, providing full control and visibility over total incentive costs.

Planning other compensation elements

FlexiEPM comprehensively manages personnel costs within HR controlling, fully aligned with your organization’s compensation policies.

It enables detailed budgeting and forecasting of various pay components such as allowances, overtime, equivalents, and lump-sum payments, using fully configurable planning rules.

Advanced indicators and parameters — customized for job types and budget classifications — allow for the creation of precise compensation planning models. As a result, the process becomes more efficient, accurate, and fully aligned with your company’s requirements.

Przykładowy dashboard w systemie FlexiEPM
Example of a FlexiEPM dashboard.
Monitorowanie realizacji i analiza odchyleń w FlexiEPM
Monitoring and variance analysis in FlexiEPM.

Automated Calculation of Employee Benefits and Employer Contributions

FlexiEPM automates the calculation of employer-related costs such as social and health insurance, employee benefits, incentive programs, and other local employment-related contributions.
All calculations are based on the current compensation plan and centrally managed parameters and rates.

This ensures that budgets and forecasts include precise estimates of total employment costs, in full alignment with applicable labor regulations and company policies in each country of operation.

The system uses predefined calculation mechanisms that improve the accuracy and consistency of budgeting. FlexiEPM allows organizations to model various categories of employer contributions and benefits — from statutory insurances to voluntary employee programs — ensuring reliability and transparency in global HR cost planning.

Efficient Information Flow During the Planning Process

FlexiEPM simplifies the coordination of the compensation planning process within decentralized organizations, serving as a comprehensive HR controlling tool.

Department heads and business unit managers can prepare plans independently using dedicated budget templates, ensuring that local needs are accurately reflected while maintaining overall budget consistency.

FlexiEPM automatically consolidates data across all departments and integrates it in one place, streamlining information management and minimizing manual effort.
The platform also supports a formal budget approval workflow, increasing transparency, accountability, and efficiency at every level of the organization.

Formatka budżetowania kosztów rodzajowych
Example: Cost Category Budgeting Report
Automatyzacja budżetowania i prognozowania
Automation of Budgeting and Forecasting

Automation of Budgeting and Forecasting

FlexiEPM enables fast creation of alternative budget and forecast versions, eliminating the need to manage multiple Excel files. HR controllers and analysts can quickly modify plans by adjusting key assumptions or parameters, which simplifies the planning process while maintaining precision and consistency.

This flexibility allows organizations to adapt forecasts dynamically to changing business conditions, making FlexiEPM an indispensable tool in agile and fast-paced environments.

The system provides a unified framework for financial and workforce planning, supporting informed decision-making based on current data and projections.

Multiple Employment and Contract Types

FlexiEPM supports comprehensive planning of workforce-related costs, regardless of employment type or contract structure.

The system enables effective budgeting and forecasting for employees under various arrangements — including permanent contracts, fixed-term agreements, freelance engagements, contractor services (B2B), or temporary agency work.

This flexibility ensures that organizations can accurately model total personnel costs in budgets and forecasts, regardless of size, geography, or employment model.
FlexiEPM provides a unified environment that captures the full picture of labor costs across diverse structures, making it ideal for global enterprises managing complex workforce configurations.

Wsparcie w kalkulacji rezerw na premie
Support for Bonus Accrual Calculation

#KNOWLEDGE BASE

Find out more on our blog

najem powierzchni mssf16 / klienci
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What do customers say about us?

Iwona Borowska
Iwona Borowska
Deputy Chief Accountant
From the perspective of the monthly reporting process and the necessary support for reporting processes, Notus Finanse S.A. highly values the use of the tool for calculating IFRS 16 lease agreements.

The tool allows for ongoing verification of the consistency of entered parameters, resulting in data sets necessary for reconciling financial and accounting balances.

FlexiEPM provides the ability to analyze data from the input level, enter supplementary information and parameters in various configurations, resulting in a fully automated, consistent repository of lease agreements and a set of reports enabling clear analysis of data and transactions necessary for the work of the finance department.

Michał Gumiński
Michał Gumiński
Financial Director at Torf Corporation
Working with FlexiSolutions allowed me to create a flexible ecosystem that addresses difficult operational issues such as sales planning and consistently reflects them in the controlling area.

It's particularly worth emphasizing the flexibility of the FlexiSolutions team's solutions and highly problem-solving approach – thanks to this, we were able to find non-standard solutions that out-of-the-box systems couldn't handle.
Marcin Radziszewski
Marcin Radziszewski
Financial Director at PBKM S.A.
The system has handled the Group's scale and complexity very well – as a result of the implementation, we have a consistent repository of financial data for all consolidated companies, regardless of differences in the systems and structures of accounting records maintained at the individual level.

From the perspective of the monthly reporting process, we particularly value the use of control reports, which allow for quick verification of the consistency of local data provided by companies, as well as reports that simplify the reconciliation of balances and settlements.

Additionally, the tool's capabilities were utilized to gather and consolidate budgets for all companies. Seeing real benefits, we are systematically expanding the scope of the system's use within our company, not just in the finance department.
Piotr Kamiński
Piotr Kamiński
Vice President of the Management Board at Wielton SA
The implemented tools broadly support controlling and management reporting processes at the level of the parent company, Wielton S.A., and its subsidiaries. The system is constantly developed and adapted to the growing needs of the enterprise (...).

Currently, FlexiEPM is used by all 16 companies in the group, and the solution is used by over 100 users.
One of the implemented modules is the intragroup transaction reconciliation module. The provided tool enables transaction reconciliation within management and stock exchange reporting processes.
Grażyna Maciejuk
Grażyna Maciejuk
Chief Financial Officer at Instac
FlexiEPM is a highly flexible tool whose reporting structure can be fully customized to the company's specific needs. I recommend this solution because it meets the needs of users at various levels – operational, financial, and management.

The implementation team thoroughly understands the client's analytical and reporting needs, proposing various possible solutions based on their extensive experience. Their knowledge of data analysis and reporting, not just the technical aspects of application implementation, greatly simplifies the implementation process.
Jolanta Anton
Jolanta Anton
Chief Accountant at MediaMarktSaturn Polska
The solutions provided by FlexiSolutions enable automatic processing of input data in the form of appropriate SAP R/3 reports and transactions, and enable users to enter additional information and parameters directly using specially designed forms.

The implemented configuration provides full support for reporting processes, including the ability to automatically prepare final reports in XML structures compliant with regulatory requirements.
Justyna Szumowska
Justyna Szumowska
Chief Accountant at Transition Technologies
The system was used to prepare individual reports for group companies and consolidated reports. Currently, the system is used by 18 group entities (including foreign subsidiaries). The set of reports allows for clear analysis of transactions between companies.

Control reports allow for data analysis from aggregate values to the lowest level of input data. The solution was tailored to the specific needs of our organization. Financial and accounting data processing mechanisms ensure appropriate process automation. The result is a consistent repository of financial data for all companies, regardless of differences in systems and structures.
Michał Kacprzak
Michał Kacprzak
Member of the Board at Baltona
FlexiEPM supports the following reporting areas: consolidation in the statutory system for monthly reporting packages for the owner, preparation of individual and consolidated reports for stock exchange reporting, preparation of annual reports in accordance with the Accounting Act, and consolidation and management reporting.

The system demonstrates the flexibility necessary to support various capital structures, and the implementation team has the appropriate competencies and experience to effectively carry out implementation and development work.