FlexiEPM is a comprehensive IFRS 16 lease and rental management system that automates the processes related to handling lease, rental, and perpetual usufruct agreements. Through full automation of calculations and journal postings, it ensures accurate and consistent valuations in compliance with IFRS 16 requirements.
Discover how FlexiEPM automates the entire lifecycle of lease and rental contract management in six simple steps — providing precision, consistency, and full compliance for all long-term asset usage agreements.
The system centralizes all IFRS 16 contracts, creating a single repository for leases, rentals, land use rights, and perpetual usufruct.
In the FlexiEPM contract register you can efficiently manage IFRS 16 contracts:
Assign each contract to the relevant company, business unit, or project, enabling precise allocation of IFRS 16 costs.
Classify and number assets in line with company policy and fixed asset records.
Record contract details such as contract date, identifier, lessor or landlord information.
Define the contract commencement date and liability recognition under IFRS 16.
Personalize fields for customized analysis and reporting according to your needs.
FlexiEPM can handle complex IFRS 16 cases.
Define initial valuation parameters for each contract: payment schedule, discount rate, termination date.
Modify parameters at any stage of the contract, leading to revaluation of assets and liabilities.
Combine recurring payments with one-off payments to create consistent payment schedules.
Record transactions affecting the valuation of liabilities, including fixed payments, rent-free periods, and financial incentives.
Include expenses not recognized in the liability value but added to the gross asset value, such as initial payments and dismantling costs.
Manage contracts in foreign currencies, with automatic conversion of payments according to current exchange rates.
FlexiEPM processes the IFRS 16 schedule for all contracts on a daily basis, providing accurate calculations for the current period and projections of balances through the end of the contract.
The system effectively manages large volumes of data, allowing you to easily recreate the full calculation history for any balance sheet date using system reports.
Advanced algorithms enable efficient data processing, making the system ideal for handling even massive contract volumes. Monthly analysis of hundreds of contracts over a three-year period generates millions of records, highlighting the scalability and processing power compared to the limitations of tools such as MS Excel.
Applying IFRS 16 is usually not difficult when initially determining the value of lease liabilities and assets or in their subsequent allocation over time. Our experience shows that the greatest challenge lies in handling contract modifications, which require precise adjustments and compliant settlement under the standard.
FlexiEPM makes it easier to introduce and value such modifications, even when they are numerous and complex. With the system, you can efficiently manage contract changes while ensuring full compliance with IFRS 16 requirements.
Updating the payment schedule (e.g., rent indexation).
Updating the payment schedule due to FX rate changes for contracts denominated in a currency other than the company’s functional currency.
Reducing the scope of the lease (shortening the contract term or reducing the leased/rented area).
Increasing the scope of the lease (extending the contract term or adding additional space).
Early termination of the contract.
Changing assumptions for indefinite contracts (resulting in an increase or decrease in the lease scope).
Revising the discount rate due to changes in macroeconomic conditions, contract term, or the company’s credit rating.
FlexiEPM provides advanced IFRS 16 reporting, calculating more than 50 financial measures related to lease and rental contracts. The system delivers a comprehensive set of information required for the preparation of financial statements and explanatory notes in compliance with International Accounting Standards.
What data will you find in the reports?
Movement tables for leased fixed assets and intangible assets.
Breakdown of lease liabilities into short- and long-term portions, with the option to define custom maturity ranges.
Detailed information on changes in liability values (e.g., new liabilities, interest accruals, repayments, changes in payment schedules, discount rates, or FX rates).
Split of liabilities into nominal payments and discounted future interest.
Impact of IFRS 16 on financial results, including depreciation costs, accrued interest, FX differences, or early contract termination.
Breakdown of lease payments into principal and interest portions.
FlexiEPM allows the presentation and analysis of data both for individual contracts and on an aggregated basis, broken down by asset categories, companies, business units, or projects. This gives you full control over lease management and compliance with accounting standards.
FlexiEPM automates IFRS 16 processes end-to-end, offering a built-in journal entry engine that allows you to generate ready-to-post entries with ease.
With this functionality, you can easily link reporting items to your company’s chart of accounts, create various posting schemes, and fully automate the accounting process for a single entity or an entire corporate group — even when different accounting systems and charts of accounts are in use.
Key system capabilities:
Generate journal entries in line with the company’s chart of accounts, including breakdowns by cost centers, projects, and other dimensions.
Ensure compatibility with all accounting systems and support postings in both general ledger and subledger structures.
Close the cost cycle with postings to P&L and balance sheet accounts, with full support for multidimensional charts of accounts (e.g., account, type, entity, cost center, project).
Handle lease postings with any frequency — monthly, quarterly, or annually.
Generate entries both for incremental valuation changes and for full balances (reversing prior entries and posting new ones).
#KNOWLEDGE BASE
In this post we will answer some common questions on how to recognize and manage lease and perpetual usufruct arrangements to ensure compliance with IFRS 16. We will explain the steps involved in the valuation of assets and liabilities for different types of contracts.
The adaptation of IFRS as an accounting standard affects the presentation of values in financial statements, especially in the context of leasing and rental under IFRS16.
The article examines these changes, showing how this standard modifies the balance sheet, profit, and loss statement and cash flow statement, highlighting key differences and new challenges in financial reporting.
IFRS accounting – scenarios If you want to make sure that your lease contracts are valued in compliance with IFRS 16, you have several alternatives. Here are
Streamline your planning, controlling, reporting, and consolidation processes in a single system.
Eliminate errors and reduce time-consuming tasks through integration and automation.
