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#HR Controlling MODULE

System for
HR controlling

With FlexiEPM, you gain complete control over your personnel data—from hiring and payroll to detailed HR cost analysis. Instead of manually collecting data from various sources, you work in a single, coherent environment that automates reporting and workforce planning. This allows you to make faster, more informed decisions, optimize personnel costs, and better manage your team structure.

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Integration with Microsoft Excel!

#FLEXIEPM Features

Flexible system
for HR controlling

Discover the HR controlling system that we will fully adapt to the structure and needs of your organization. With a unified planning model, you will simplify analyses of headcount, salaries, and personnel costs, while budgeting and forecasting will become an integral part of everyday work. Instead of manually compiling data from different departments, you will focus on what truly matters: making better decisions and building an effective HR strategy.

Employment and salary planning

Instead of creating headcount plans and salary grids in Excel, you use a single integrated tool. You can easily define vacancies, monitor job changes, plan new positions, and introduce workforce structure changes directly from the budget.

Additionally, you gain tools to manage the approval process – without the need to send files between departments.

Comprehensive HR cost budgeting

Build a unified planning model that covers all salary components – including base pay, allowances, bonuses, benefits, and overhead costs.

Each element is assigned to a specific employee, team, or position, allowing you to plan in detail and control the total personnel costs across the organization.

Budgeting for overheads and contributions

The system automatically takes into account social insurance or employee capital plans contributions, as well as other charges resulting from legal regulations and internal company policies.

Ready-made formulas and templates account for differences in contract types (employment contract, B2B, management contracts), allowing for accurate calculation of the full employee cost without manual calculations.

Eeserves for bonuses and other benefits

Plan quarterly and annual bonus reserves based on predefined algorithms and calculation rules. Automation includes eligibility conditions, thresholds, and settlement periods.

This makes the reserve creation process consistent, repeatable, and easy to track—including for audit purposes.

Budget and scenario versioning

Create multiple alternative versions of your HR budget – depending on your employment growth plans, compensation strategy, or organizational changes.

Keep a history of changes, analyze "what-if" scenarios, and compare their impact on the budget – down to the job title, team, or entire organization.

Integration with HR and payroll systems

Exchange data directly with HR and payroll systems, avoiding manual re-entry of information on positions, rates, payroll lists, or employee records.

Automatic synchronization ensures consistency between planned and actual data and significantly reduces preparation time.

Monitoring the implementation of the HR budget

Compare actual data with the plan in real time. The system automatically identifies variances in salaries, additional costs, and overhead – with the ability to filter data by department, position, or cost group.

This allows you to respond to changes faster and have full control over achieving budget targets.

Correctness with the controlling budget

Your HR budget is directly linked to the financial budget. The system automatically assigns personnel data to cost centers and organizational units, ensuring reporting consistency and unified data across all departments.

This helps you avoid discrepancies and eliminates the need to manually align HR structures with financial structures.

Planning other employee costs

You'll plan not only base salaries, but also all additional costs associated with hiring an employee. You'll factor in benefits, bonuses, training, equipment, travel expenses, cars, medical packages, and subscriptions.

Gain a full picture of personnel costs – not only at the department level but across the entire organization.

#format examples

HR controlling system
integrated with MS Excel

See how FlexiEPM simplifies HR controlling and makes workforce planning, salary analysis, and cost monitoring intuitive and convenient. Use a tool that works in the familiar Excel environment while offering advanced analytics – without the need to involve your IT department.

Wsparcie w kalkulacji rezerw na premie
Wsparcie w kalkulacji rezerw na premie
Wielowymiarowe raportowanie KPI HR w systemie FlexiEPM
Wielowymiarowe raportowanie KPI HR w systemie FlexiEPM
Monitorowanie realizacji i analiza odchyleń w FlexiEPM
Monitorowanie realizacji i analiza odchyleń w FlexiEPM
Business Intelligence
Przykład formatki do planowania wolumenu w systemie FlexiEPM
Formatka pracownika w systemie FlexiEPM: Spójny model planowania zatrudnienia, wynagrodzeń i kosztów osobowych
Formatka pracownika w systemie FlexiEPM: Spójny model planowania zatrudnienia, wynagrodzeń i kosztów osobowych
Prognozowanie sprzedaży - formatka
Prognozowanie sprzedaży - przykładowa formatka planistyczna na poziomie SKU
Prognozowanie sprzedaży -
Prognozowanie sprzedazy - wybór parametrów (planowanie wolumenów i wartości sprzedaży)
MSSF16 FlexiReporting - polecenie księgowania / Księgowanie MSSF 16
Możliwość wygenerowania Poleceń Księgowania (PK) zgodnie z planem kont spółki
Spójny model planowania zatrudnienia, wynagrodzeń i kosztów osobowych
Spójny model planowania zatrudnienia, wynagrodzeń i kosztów osobowych

Choose experts in HR controlling

to simplify HR analytical processes and support and streamline budgeting, forecasting and reporting processes.

Schedule a consultation with an expert >

#BENEFITS

FlexiEPM is real support
for HR controlling

Wondering how to combine workforce planning with total costs, regulatory compliance, and controlling requirements?

In many companies, HR planning and reporting are disconnected from financial tools, leading to duplicated data, inefficient processes, and a high risk of errors. It becomes difficult to accurately estimate personnel costs, include all payroll components, and at the same time prepare data compliant with financial requirements.

With FlexiEPM, everything works together – in one environment. The system allows you to build a precise personnel cost model that integrates headcount planning, salary budgets, contributions, and reserves with controlling data. You gain regulatory compliance, easier reconciliation with finance, and the convenience of working in a tool that grows alongside your organization.

Selected implementations of the HR controlling system

HR controlling today is not just about salary budgeting, but a real support tool for managing human resources. FlexiEPM is chosen by companies that want to combine HR and financial data in one unified planning model.

Our clients are organizations that value transparency, automation, and regulatory compliance. With FlexiEPM, they have gained precision in workforce planning, better control over personnel costs, and simplified collaboration between HR and controlling departments.

gls
grupa żywiec
hortex
nask
pfr
wielton
Grupa WP
zdrowit
Sprawozdania finansowe
Konsolidacja finansowa
Raportowanie zarządcze
Budżetowanie i prognozowanie
MSSF 16

CASE STUDIES

Jak wspieramy firmy
w zakresie controllingu personalnego?

Sprawdź, z jakimi wyzwaniami mierzyliśmy się dotychczas i jakie rozwiązania wdrożyliśmy u naszych klientów.

baltona

Konsolidacja i controlling sieci sklepów wolnocłowych

Grupa Kapitałowa, działająca w sprzedaży i gastronomii na punktach podróży, wdrożyła FlexiEPM jako zintegrowany system konsolidacji statutowej i controllingu.

FlexiEPM skutecznie integruje i konsoliduje dane z kilkunastu spółek, zapewniając spójność pomimo różnorodnych systemów księgowych, planów kont oraz dużej liczby transakcji wewnętrznych.
Przeczytaj case study
Konsolidacja i controlling sieci sklepów wolnocłowych

Book a Consultation with an expert

Streamline your planning, controlling, reporting, and consolidation processes in a single system.
Eliminate errors and reduce time-consuming tasks through integration and automation.

Mariusz Sumiński

Mariusz Sumiński

Managing Director, Co-Founder

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